Tracking RMDs And Firmwide Workflows Without The Stress
Track RMDs and Firmwide Workflows Without Losing Sleep
One of the most common operational challenges financial advisors face isn’t doing the work—it’s knowing where the work stands. As the calendar turns to a new year, firms often kick off hundreds of workflows at once: RMDs, Roth conversions, account applications, IRA contributions, transfers, and more. The real stress shows up months later when you’re asking yourself, Is everything actually getting done?
For growing firms especially, relying on memory, spreadsheets, or paper checklists simply doesn’t scale. The solution isn’t more effort—it’s building visibility into your processes.
Get the Work Out of Your Head
The first step toward clarity is documenting repeatable work in a system. When key tasks live only in someone’s head, anxiety follows—especially when responsibilities are delegated across a team.
Workflows solve this problem by creating a system of record for recurring client work. Whether workflows are kicked off manually or automatically, each one creates a trackable, reportable record tied to a client or household. This applies not just to RMDs, but to virtually any planning or operational task:
Required Minimum Distributions (RMDs)
Roth conversions
QCDs
Account applications and transfers
IRA contributions
Once workflows are in place, you gain consistency, accountability, and confidence that nothing is falling through the cracks.
Turn Workflows Into Insight With Reports
Having workflows is only half the equation. The real power comes from being able to see them.
Reports allow you to instantly answer questions like:
How many RMD workflows are still open?
Which clients are stuck in a specific step?
What work hasn’t been started yet?
Instead of clicking into each household one by one, reports aggregate all related data into a single view. With a few clicks, advisors and operations teams can pull a live list of open workflows and take action immediately.
Dashboards: Real-Time Visibility at a Glance
Dashboards bring everything together. By visualizing reports in a single, centralized view, dashboards provide an instant snapshot of firmwide workload.
A well-built dashboard can show:
Total open workflows by category
Progress across multi-step processes
Bottlenecks or capacity issues
Completed vs. outstanding work
For deadline-driven tasks like RMDs, this visibility is invaluable. You can quickly drill down from a high-level number to the exact clients and steps that still need attention.
Reduce Anxiety Across the Firm
This level of transparency benefits everyone:
Advisors gain peace of mind knowing exactly where they stand
Operations teams can balance workloads and prioritize tasks
Firm owners can confidently delegate without worrying something was missed
Compliance teams can confirm that commitments are being met
Best of all, these systems don’t need to be rebuilt each year. Once established, workflows, reports, and dashboards automatically update and can be reused year after year.
Build Once. Reuse Forever.
If there’s a process in your firm that feels harder than it should—or keeps you up at night—there’s almost always a better way to manage it. The key is creating a repeatable system that gives you clarity instead of stress.
Ready to see how Quivr can help you track critical work with confidence?
👉 Schedule a demo and see how Quivr CRM helps financial advisors run their practices at peak efficiency.
